Executive Assistant & Sales Support Specialist

Time: Full Time
Location: Minneapolis, MN #LI-Onsite
Deadline to Apply: October 30th, 2024

ORGANIZATION DESCRIPTION

Spark-Y is an award-winning youth empowerment nonprofit serving over 13,000 youth in the Twin Cities, and beyond, since 2013. We provide access and opportunity to youth through hands-on education, projects, and employment that encourage personal and professional development, as well as collective care for our communities and environment.

JOB DESCRIPTION

Are you a clear and concise communicator with a knack for organization? Are you passionate about engaging stakeholders and building relationships with those who want to make a difference for youth and the environment?

Spark-Y is hiring an Executive Assistant & Sales Support Specialist who will provide administrative support  for our Executive Director, managing calendar and correspondence as well as meeting preparation and follow-up. You will work closely with senior leadership to assist in stakeholder and partner pipelines that help to grow our mission and impact.

The Executive Assistant & Sales Support Specialist reports to Spark-Y Executive Director. You work on-site at our Northeast Minneapolis office, in the heart of the Minneapolis Arts District.

If you are interested in working with a senior leadership team, a balance of collaboration and work autonomy, connecting with Twin Cities civic leaders, and contributing to a mission-driven organization, then please apply to the position below.

JOB RESPONSIBILITIES

Executive Administration (60%)

  • Manage Spark-Y Executive Director's schedule and meeting prep

  • Provide follow-up and correspondence as-needed on behalf of Spark-Y Executive Director

  • Prepare and edit documents, reports, and presentations

  • Assist with meeting preparation and follow-up

  • Support proposal creation and submission processes

Stakeholder Engagement and Sales Support (40%)

  • Maintain the organization's CRM system to ensure accurate data and timely updates

  • Track and report on stakeholder engagement metrics and progress

  • Provide ongoing communication to build relationships with key stakeholders

  • Provide sales support to Executive Director and Development Manager throughout the relationship management process

ESSENTIAL EXPERIENCE

  • Bachelor's degree in Business Administration, Communications, Sales, or related field

  • 3-5 years of experience in an executive assistant role

  • Track record of growing relationships

  • Proficiency in CRM systems

  • Strong organizational skills with the ability to manage multiple priorities simultaneously

  • Discretion in handling confidential information

NON-ESSENTIAL EXPERIENCE

  • Job experience in sales or business development

  • Experience with sales pipelines

  • Nonprofit experience

COMPENSATION & BENEFITS:

Annual Salary:  $55,000 - $75,000 per year, commensurate with experience

Annual Raise: Market calibration adjustment and raise eligibility based on performance at the start of each fiscal year.

PTO: 12 days + 7 personal / sick days (2 day PTO accrual annually).

Holidays: Most Federal holidays as well as extended breaks for Thanksgiving week, winter break, and the week of the 4th of July.

Individual Coverage Healthcare Reimbursement Arrangement (ICHRA):  Spark-Y provides a monthly tax-free allowance of $200 to reimburse you for qualified medical expenses and individual health insurance premiums.

Tele-Health Enrollment: Provides access to basic consultation and prescription services.

Tax-Advantaged Retirement Plan: Eligible to participate in our 401(k) retirement plan after a 90-day probationary period. Spark-Y offers a 50% match on your contributions, up to 3% of your salary (effectively a 1.5% match).

Maternity / Paternity Policy: Following FMLA unpaid leave (with your job protected and still available after a 12 week leave period), Spark-Y also offers 3 paid weeks (15 business days) during this period.

Mileage Reimbursement Policy: Spark-Y provides mileage reimbursement for qualified work-related travel at $0.30 per mile. Eligibility for mileage reimbursement includes required work-related trips / errands beyond a regular work commute.

IMPORTANT NOTES:

  • This role does not involve direct solicitation of donations

  • The position supports but is not directly responsible for development / fundraising activities

  • Availability to monitor communication channels during business hours is essential

  • The ability to represent the organization professionally and handle external stakeholder communications is crucial

Spark-Y is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.