Job Description:

Spark-Y is seeking a highly skilled Executive Assistant to support the Executive Director in executing and prioritizing day-to-day work. This role will require professional and timely communication skills as well as a high level of autonomy and initiative to drive results to completion.

The ideal candidate for the Executive Assistant position is someone who understands the importance and impact of an Executive Director’s time when directed properly and how this contributes to the organization’s wellbeing and continued growth. An essential “go to” figure, and often the first and last point of contact each day, this person helps drive organizational efficiency stemming from the Executive Director and out through other staff and project teams.

Send cover letter and resume to: jobs@spark-y.org by 11/29/2021.

Essential Job Functions:

  • Managing the Executive Director’s calendar, including making appointments and prioritizing the most sensitive matters

  • Act as a key point of contact between the Executive Director and others within or outside the organization

  • Attend meetings and take minutes with or for the Executive Director w/ partners, funders etc. 

  • Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the Executive Director’s behalf

  • Coordinate travel arrangements

  • Take initiative and use creative approaches to complete various tasks or projects in a professional and timely manner

  • Prepare reports and / or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.

  • Proactively manage and assist the Executive Director in completing daily deliverables / “to do” lists

  • Efficiently complete diverse delegated deliverables in a timely manner

  • Complete or submit applications, reports, etc.

  • Respond to partners and clients within 24 hours of receiving correspondence

  • Develop messages and effectively use vehicles to ensure consistent, integrated and comprehensive system of communications

  • Other duties as assigned

Desired Attributes and Professional Skills:

  • Exceptional organizational skills, with ability to multitask and manage time efficiently

  • Excellent written and verbal communication skills

  • Diplomatic and tactful

  • Ability to use discretion with concerning, confidential or sensitive information

  • Self-guided and proactive

  • Confident personality and capable of being persistent when necessary

  • A positive attitude and willingness to work with all team members

  • Effective communication with all levels of internal and external contacts

  • Ability to work independently and with others in a fast-paced team environment

  • Time management and ability to meet deadlines

  • Decisive problem-solver

  • Strong interpersonal skills

Education and Experience:

  • 6+ years related experience

  • Proficiency with Microsoft Suite 

  • Proficiency with Google Suite

  • CRM experience preferred 

Salary and Benefits:

  • $43,500 - $50,000 (Commensurate with experience)

  • Organization-wide time off including most federal holidays

  • PTO includes 12 vacation days and 5 personal days

  • Flexible schedule

  • Health care stipend available upon one year of employment

To apply: send a resume and a cover letter to jobs@spark-y.org with the subject line “LAST NAME - Executive Assistant”. Within the cover letter please detail any related experience you may have, and tell us why you’re a good fit for this role. 

Note: This position is eligible for up to 100% remote work, requiring no ties to the Twin Cities Metro Area; we will be accepting applications from all across the country. 

APPLICATIONS DUE BY 5:00pm 11/29/2021

At Spark-Y we value: being of service, providing solutions, advocating for youth, exemplifying balance, At Spark-Y we value passion, community, balance, integrity and growth. Our leadership and staff build collaborative relationships with our partners and team members to empower ourselves and others. We’re a forward-thinking organization fueled by resourceful innovators that take the initiative to better serve our mission. We encourage applicants of all backgrounds to apply, including women and applicants of color. | EEOC Employer.